City of Poplarville

Job Vacancy Announcement

Deputy City Clerk



Deputy City Clerk (Full-Time) – City of Poplarville (City Hall), Poplarville, Mississippi 39470

Closing Date: Applications being accepted until Friday, October 6th, 2017, at 5:00 p.m.  There are two open positions for Deputy Clerk that will be filled.

Duties: Assists in performing the statutory duties of a City Clerk so that the administrative and financial responsibilities of the City are carried out in a prompt, efficient, and lawful manner with emphasis on customer service and accounting. Receives direction from the City Clerk and other experienced employees, assists in keeping the agenda, minutes, and minute book of council meetings, maintains an ordinance book, acts as custodian of the city’s seal and records, signs official papers for the city, assists in issuing all licenses and permits, posts and publishes notices, ordinances and resolutions as required. Assists in giving notice of elections, records election proceedings, notifies officials of their appointment or election, and certifies results of election. Maintains a computer accounting system to enter all City money transactions, receipts and disbursements, maintains records associated with all transactions, balances accounts receivables and payable.  Prepares and submits various government reports, and acts as a Notary Public; All other duties as assigned.

Qualifications: A High School Diploma or GED notarized by issuing institution or school board is required. Advanced academic education completion from an accredited institution in related areas to the position is recommended, but not required. Individuals considered must have above average computer skills, to include the use of Microsoft Office Suite and the use of email. A Minimum of three years’ experience in related work experience with progressive responsibilities is desired. Any combination of experience and training that would likely provide the required knowledge and abilities will be considered. An awareness of federal, state laws and knowledge of the overall operations of the City including policies, procedures, and ordinances would be advantageous, but not required. A working knowledge of office management procedures, records management, filing systems, office correspondence is required. A functional knowledge of accounting or bookkeeping sufficient to handle the city’s financial records is required.  Potential candidates must have the capability to interact with customers and other City employees in a professional and cordial manner at all times.

Compensation:  Compensation will be commensurate with experience.

Background Checks: A criminal background check will be conducted.  A department of motor vehicles background check will be conducted to verify the City’s insurance carrier can insure applicant. Applicant must be bondable.

How to Apply: Resume with a completed application must be submitted to the City Clerk's Office, City of Poplarville, 200 Highway 26 East, Poplarville, MS   39470. Applications may be obtained from the City Clerk, (601) 795-8161.

Following an offer of employment and prior to starting work, an individual must have a pre- employment drug test by a physician designated by the City. The examination will be paid for by the City.

The granting of an interview is not to be considered an offer of employment.

We consider applicants for all positions without regard to:  race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status. The City of Poplarville is a "Drug Free Workplace”.